The Ark Child Placing Agency LLC

on 01/10/2025 The Ark Child Placing Agency was notified of all previous agencies the prospective foster parents have been associated with. The information was not documented in the home screening.

2 persons listed on the employee list are inactive. 1 frequent visitor listed on the home screening background check was cancelled.

2 child files and an employee file were reviewed. The files were missing transcripts, medical exams, and placement applications. These items were sent to RCCR during inspection.

-A child in care's case file and medical exam reported that an ENT appointment and an allergy test must be completed September 2025. The record did not support the appointments were completed. -A child in care's CAN assessment required a Developmental Specialist and a Comprehensive provider engage in Case Management and Skills training. The child in care was not referred for developmental services. -The CAN's assessment also required that the child engaged in skill trainings through a comprehensive provider. YPIC (Youth Positive Impact Coaching is active with STAR health, however, the approved Star Health Provider for YPIC is not the professional providing services to the child.

2 of 2 child files reviewed documents high risk behaviors (physical aggression and sexualized behaviors). The service plan does not outline a safety plan or safety contract.

A child's face sheet list that the child is triggered by being touched, being in the dark, amongst other things. This information is not discussed on the service plan.

While in placement a child in care had multiple bleeding diaper rashes. The rash was observed to have spread. Medical treatment and/or medical advice was not sought to improve care.

This standard was found deficient as part of a DFPS Investigation.

A child in care was observed to have pattern shaped bruises along the back and bottom. An explanation for the bruises was not provided..

Two rooms without doors, at the entrance way of the home, are being used as bedrooms.

Kitchen countertops have numerous nonfood items stored, to the point that food could not be safely prepared in this space.

1 household member does not have a cleared fingerprint check.

Children's sleeping areas are crowded with multiple office and home supplies. Pet urine and feces was observed on the floor.

The refrigerator has mutiple soiled surfaces.

7 children were in care, exceeding the agency home capacity of 6.

Children's sleeping areas are crowded with multiple office and home supplies. Also, there are electric cords accessible to children. It is unknown how often surfaces are disinfected to ensure safety.

Kitchen countertops have numerous nonfood items stored, to the point that food could not be safely prepared in this space.

A child in care is being provided treatment services. The ISP does not obtain documentation to support that at least two treating professionals were involved in the development of the plan.

A child in care's documents that the child does not have high risk behaviors. This information conflicts with the child's 72 hours plan and behavior log.

1 out of 3 serious incident reports reviewed did not have the treatment health care directors name and findings for the serious incident report

Three household members are missing background check documentation in the homescreening.

The homescreening is missing two reference interviews from unrelated individuals.

The agency did not complete the admission assessment prior to admission.

Two interviews from previously adopted kids are missing.

Three homescreening interviews were missing the date of when the interview was completed.

The agency was having a delay in providing access to reviewing documentation.

Child placement staff doesn't meet minimum requirement. Staff member doesn't have a bachelor's degree.

The agency doesn't have a policy regarding protection for paper documentation in the case of destruction.

There aren't sufficient reserved funds that equal to at least the first three months of the agency operating cost.

The agency serious incident report form didn't include documentation of the resolution of the incident.

The agency Foster Care Policies doesn't specify exactly how foster parent may review their agency home record.

The agency doesn't have a standardized form used to document the use of Emergency Behavior Interventions.

The Suicide Prevention, Intervention and Postvention Policy doesn't meet the minimum standards.

There isn't any documentation on the agency policy and procedure stating background check results are to be kept confidential.

The agency Religious participation doesn't clarify if a child participation with religious activity has to be with or without caregiver.

Achieved records policy for children record maintenance doesn't specify from admittance.

The agency Volunteer policy doesn't provide detail description of orientation and training needed for volunteers.

The agency policy doesn't provide information as per minimum requirements.

The agency Babysitter and Respite Provider policy doesn't specify the reference and background information needed to be obtain.

The agency Babysitter and Respite Provider doesn't include information regarding overnight care.

The agency adoption services policy didn't include documentation related to adoption fees.

The agency discharges standardized form doesn't include where to document the relationship of person to whom the child is discharged too.

The agency supervisor visit form doesn't include evaluation for the challenging behaviors or stress levels foster/adoptive parent may be experiencing.

Agency Transfer and Discharge Policy doesn't include policy of adoption records in the case of agency closure.

The agency doesn't have a standardize form that will be used for post placement contact between agency and children in care.

The agency Suicide Prevention, Intervention and Postvention didn't include services provided to employees, caregivers, and children affected by suicide.

The agency Admission policy doesn't specify what childcare services are provided and doesn't include respite cares services. The admission policy doesn't match the services that will be provided according to the application submitted.

There was no policy that documented all master records for client's will be current and completed.

The agency adoption services didn't have a policy regarding adoption services refunds.

There are no policies for electronic files. The agency needs to clarify if electronic files will be used.

The agency standardized form used for supervisory visit doesn't include documentation that evaluate and documents any changes to household members, frequent visitor's or persons providing support as caregivers.

There is no documentation that demonstrated the agency policy has method's they will use to bring increase employee awareness to include warning signs from children who experience abuse and neglect.

The agency Discipline Policy doesn't include how they will intergrade trauma informed care into the care, treatment or malmanagement of each child.

Client record policy doesn't include to maintain master records for adoptive homes at the agency office.

The agency policies and procedures doesn't include information regarding searches.

The agency Adoption Services policy doesn't meet minimum standards.

The agency suicide prevention, intervention, and postvention policy doesn't address the needs of caregivers and adoptive parents.

The agency Babysitter and Respite Provider policy doesn't specify the amount and type of prior childcare experience the babysitter must have.

The organizational chart provided for review doesn't match with the professional staffing plan positions.

The agency Conflict of Interest policy doesn't include a statement clarifying staff and management will not conduct, review and approve foster and adoptive home screenings and post placement adoptive reports in the case of conflict or bias.

The professional staffing plan doesn't include all job written description, minimum qualifications and job responsibilities for all job positions.

The agency policy doesn't specify adoptive children maintenance record.

Two staff files reviewed didn't include to report suspected, abuse, neglect exploitation.

The agency standardized admission assessment doesn't include documentation related to history of trauma.

The Suicide Prevention, Intervention and Postvention policy doesn't meet minimum standards.