Kids Grace Child Placement Agency

Controlling Person - Submit Controlling Person Form to Licensing within two days after a person becomes a controlling person. See TAC 745.901

Foster Home Screening-Document and assess for each prospective parent proof of income for last 60 days or 2 complete months

Verification-Before agency can verify foster home, child placement management staff must review and approve home study, screening, and verification

Interview For Foster Home Screening-Must include one interview by phone/in person or letter with child 12 yrs and older or adult children not in home

General dental requirements-Child's record must have a copy of the results of the dental exam

Sharing Initial Service Plan-Child sign plan or document child's refusal to sign if copy or summary provided

Interview For Foster Home Screening-Must include one interview by phone/in person or letter with child 12 yrs and older or adult children not in home

Supervisory Visits-At least two supervisory visit per year must be unannounced

Operational responsibilities - Designate a qualified full-time child-placing agency administrator

Physical Environment-Foster home must ensure that home is safe for children, kept clean, and in good repair

Initial Service Plan-For children who exhibit high risk behavior, must include specific information

Foster Home Screening-Document and assess for each prospective parent proof of income for last 60 days or 2 complete months

Foster Home Screening-Agency must request and assess home study and related documentation from CPA that previously studied the family

Unauthorized Absence-After a child returns from unauthorized absence, foster parent must conduct debriefing w/child no later than 24 hrs after return

Serious Incident-Report to Licensing no later than 6 hours after determining unauthorized absence of a child 13 yrs old or older.

Supervision-The caregiver is responsible for being aware of and accountable for each child's on-going activity

Operational responsibilities - Designate a qualified full-time child-placing agency administrator

Maintain records-Keep verified foster home records, including a home that did not receive placements, for at least 5 years after foster home is closed

General dental requirements-Child must receive dental care as needed for ongoing maintenance of dental health

TB exam-Documentation of baseline test or chest xray results in person's record w/in 40 days of beginning to live, work, volunteer at operation

Documentation of Interviews-For each interview, must include date and method of contact, date of interview, who was present and summary

Background Check Validation - You must inactivate a subject who is no longer associated with your operation within 7 days of leaving

Foster Home Screening-Document and assess for each prospective parent proof of income for last 60 days or 2 complete months

Foster Home Screening-Agency documents history of all interpersonal relationships, including marriages and reasons why relationships ended

Interview For Foster Home Screening-Must include one interview by phone/in person or letter with child 12 yrs and older or adult children not in home

Interview For Foster Home Screening- Must include one interview with a family member not living in the home.

Service Plan Review and Update-Review and update the plan for children receiving child-care services at least 180 days from the date of last plan

Interview For Foster Home Screening- Must include one interview with a family member not living in the home.

Service Planning-Complete the initial service plan within 45 days after child is admitted

Interview For Foster Home Screening- Must include one interview with a family member not living in the home.

Interview For Foster Home Screening- Must include two interviews with neighbors, school personnel, clergy, or other unrelated members of community

Foster Home Screening-Agency documents the quality of current and previous interpersonal relationships including marriages

AP Renewal background checks submitted -No later than 5 yrs from date last submitted subjects initial or renewal fingerprint-based criminal hist check

Foster Home Screening-Agency documents background check results for any person frequent and present in the home

Medical Requirements-Ensure child has a medical exam 30 days after the date of admission or documented exam within last year

Background Check Validation - You must inactivate a subject who is no longer associated with your operation within 7 days of leaving

Operational responsibilities - Maintain current, true, accurate, and complete records

Medication Storage-Store medication in a locked container

Fiscal requirements-Establish and maintain the agency on a sound fiscal basis

Employee and caregiver responsibilities-Competency, prudent judgment, self-control in presence of children and when performing assigned tasks

Unauthorized Absence-After a child returns from unauthorized absence, foster parent must conduct debriefing w/child no later than 24 hrs after return

Administrative and prof. staff excluding those working only with adoption or PMN services must have 8hrs EBI training within 90 days of employment.

Fiscal requirements-Establish and maintain the agency on a sound fiscal basis

Fiscal requirements-Establish and maintain the agency on a sound fiscal basis

Background Check Validation - You must inactivate a subject who is no longer associated with your operation within 7 days of leaving

Fiscal requirements-Establish and maintain the agency on a sound fiscal basis

Serious Incident-Report to Licensing no later than 24 hours after awareness that a child contracts reportable communicable disease

Background Check Validation ? Every 3 months each operation, other than a licensed, registered, or listed home, must validate current list

Supervisory Visits-At least two supervisory visit per year must be unannounced

Fiscal requirements - Pay foster parents per your agreement with them

Fiscal requirements-Establish and maintain the agency on a sound fiscal basis

Written Agreement-Agency signs written agreement with foster home at time of verification; signed copy to foster home and in foster home record

Supervision-Caregivers counted in child/caregiver ratio must provide a safe environment

AP Background check determination - If ineligible then you must immediately remove subject from operation and confirm to CBCU receipt of notice letter

AP Initial background checks submitted - At the time you become aware of anyone requiring a background check under 745.605

Foster Home Screening-Verify and document that prospective foster parents have sufficient income/other available assets

Serious Incident-Report to Licensing no later than 6 hours after determining unauthorized absence of a child 13 yrs old or older.

Serious Incident Documentation-Includes nature of the incident

General medical requirements-A child in care must receive medical care as needed for injury, illness, and pain

Disaster and Emergency-must conduct a severe weather drill each year

Active records-All documentation in the record no later than 30 days after the occurrence or event

Supervisory Visits-At least two supervisory visit per year must be unannounced

Foster Home Screening-Evaluate prospective foster parents' health protection plan for a child, if a foster parent's religion prohibits

Personnel records-Include notarized Licensing Affidavit for Applicants for Employment form as specified in Human Resources Code, 42.059

Written Agreement-Agency signs written agreement with foster home at time of verification; signed copy to foster home and in foster home record

AP Initial background check submitted - between 90 days before and 90 days after non-client resident becomes 14 years

Supervision-The caregiver is responsible for being aware of and accountable for each child's on-going activity

Medication Record-Must include prescribing health-care professional's name

Supervisory Visits- Document and evaluate any challenging behaviors of the current children in the home, stress levels, and methods for responding

Operational responsibilities - Designate a qualified full-time child-placing agency administrator

Foster Home Screenings- Assess and docment information obtained from law enforcement and prospective foster parents

Foster Home Screening-Agency documents prospective foster parents' attitudes about a foster child's or his biological family's religion

Foster Home Screening-Agency documents and discuss h ealth status of all persons living in the home (physical, mental, substance abuse)

Space-bedroom must have at least 40 square feet of space per occupant; only four occupants per bedroom

Annual Training-Each caregiver must complete 2hrs annual training on trauma informed care.

Supervisory Visits-Document rules evaluated, deficiencies, compliance plans; document change to home study info, incl. reason for verification change

Documentation of Interviews-For each interview, must include date and method of contact, date of interview, who was present and summary

Foster Home Screening-Agency documents ages of all household members; agency has documentation verifying ages of prospective foster parents

Foster Home Screening-Verify and document that prospective foster parents have sufficient income/other available assets

Verification-Foster home screening must document evaluation of info obtained in order to make recs about applicant's capacity to work with children

Supervisory Visits-At least two supervisory visit per year must be unannounced

Caregiver?s for children receiving childcare, programmatic or PMN services must have 4hrs EBI or 8hrs for emotional disorders, IDD or ASD.

Interview For Foster Home Screening- Must include one interview with a family member not living in the home.

Foster Home Screening-Agency documents the attitude of the prospective foster parents' extended family regarding foster care

Supervisory Visits-must have supervisory visits in the foster home at least quarterly

Supervision-The caregiver is responsible for not performing tasks that clearly impede the caregiver's ability to supervise and interact with children

Administration of Medication-Ensure the child has taken the medication as prescribed

Initial Service Plan-Must include medical needs and plans for follow-up

Infant requirements-An infant's caregiver must ensure that the environment is safe

General medical requirements-A child in care must receive medical care as needed for injury, illness, and pain

Supervisory Visits- Document and evaluate any challenging behaviors of the current children in the home, stress levels, and methods for responding

Supervision-The caregiver is responsible for being able to intervene when necessary to ensure each child's safety

Children's rights-Safety & care including right to be free from abuse, neglect and exploitation

Employee and caregiver responsibilities-Competency, prudent judgment, self-control in presence of children and when performing assigned tasks

Beds and bedding-linens must be changed when soiled, at least once a week

Supervisory Visits-must have supervisory visits in the foster home at least quarterly

General medical requirements-A child in care must receive medical care as needed for injury, illness, and pain

Minimum qualifications for employees-Complete notarized Licensing Affidavit for Applicants for Employment form

Personnel policies-Develop written job descriptions including minimum qualifications and job responsibilities for each position

AP Initial background checks submitted - At the time you hire someone

Documentation of Interviews-Must document all interviews and attempted interviews of persons required for a foster home screening

Foster Home Screening-Agency documents the quality of current and previous interpersonal relationships including marriages

Verification-The foster home screening must document required info in 749.2447

Foster Home Screenings- address the closure or identified risk with home prior to verification if home was previously closed by a CPA

Implementation of Service Plan-Implement a plan as soon as all team members have reviewed and signed it, but no later than 10 days after meeting

Serious Incident-Report to Licensing within 24 hours of awareness of abuse/neglect investigation by other entity of person under auspices of agency

Foster Home Screenings- address identified risk with home prior to verification if previous risk not addressed

Children's Rights prohibited techniques-Prohibited from using chemical restraints, mechanical restraints, and seclusion on a child

Supervision-Caregivers counted in child/caregiver ratio must provide a safe environment

Capacity-1 parent FH with 1 additional caregiver or 2 parent FH may care for up to 6, except as noted in chart below

Other Prohibited Discipline-Confining a child to a highchair, box, or other similar furniture or equipment as discipline or punishment